Cybersecurity Made Simple: A Guide for Busy Entrepreneurs

Givens LLP | August 21, 2025

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In today’s digital-first business world, we handle more sensitive financial data online than ever before. Strategic plans, payroll records, banking details, client contracts and vendor information are prime targets for cybercriminals.

A single breach can result in significant financial loss and even damage client or customer trust. As a business owner, it is critical for you to understand which steps can be taken to help mitigate cyber breach from occurring.

1. Use Strong, Unique Passwords

Weak or reused passwords are one of the most common entry points for hackers.

  • Create passwords with a mix of upper and lower-case letters, numbers, and special characters.
  • Avoid using personal details like birthdays or pet and family names.
  • Consider a password manager to generate and store complex passwords securely.

2. Enable Multi-Factor Authentication (MFA)

MFA adds a second layer of protection by requiring something you know (password) and something you have (verification code, mobile device, or biometric ID). Essentially, it requires users to provide two or more verification factors to gain access to an account or application.

Areas to consider MFA:

  • Cloud accounting software
  • Email accounts
  • Online Banking

 

3. Beware of Phishing

Phishing is one of the most common cyber threats where malicious actors attempt to deceive individuals into revealing sensitive information or performing actions that compromise their security.

  • Double-check email addresses before clicking links.
  • Hover over hyperlinks to see the real destination.
  • Never download attachments from unknown senders.
  • Train staff regularly to identify suspicious messages.

4. Keep Software and Systems Updated

Hackers exploit outdated software vulnerabilities. Software updates are crucial for not only maintaining performance and functionality but also security.

  • Update your accounting software, operating systems, and antivirus programs regularly.
  • Turn on automatic updates when possible.
  • Retire unsupported software that no longer receives security patches.

5. Secure Your Wi-Fi and Networks

Unsecured networks can lead to data theft, malware infections, and even unauthorized access to your devices. By implementing proper security measures, you can significantly reduce the risk of falling victim to cyberattacks.

  • Use strong passwords for all Wi-Fi networks.
  • Avoid using public Wi-Fi for accessing banking information or other confidential data—use a VPN instead.
  • Separate business and guest networks in your office.

6. Limit Data Access

Not every employee or contractor needs access to all client and company information.

  • Use role-based permissions in your accounting software.
  • Revoke access immediately when someone leaves the company.
  • Keep an access log for accountability.

7. Back Up Data Regularly

Regular backups protect against ransomware, hardware failures, or accidental deletion and will help to prevent permanent data loss.

  • Use automated, encrypted cloud backups.
  • Store at least one backup offline or in a secure location.
  • Test backups periodically to ensure they can be restored.

8. Establish a Cybersecurity Policy

Cybersecurity policies are crucial for an organization as they provide a framework for your team on protecting your digital assets and mitigating risk. Your cybersecurity strategy should be documented and shared with your team on a frequent basis.

  • Outline acceptable use of company devices and accounts.
  • Include incident response procedures.
  • Update policies annually as technology and threats evolve.
  • Provide them with secure portals for document sharing.
  • Offer tips for recognizing fraud attempts.
  • Encourage them to use MFA and encryption on their end as well.

Final Thoughts

At Givens LLP, we know that cybersecurity isn’t a one-time project—it’s an ongoing commitment. Don’t wait for a cyber incident to expose vulnerabilities. Protecting your financial data is essential and can help avoid costly disruptions to your business.

Strong cybersecurity isn’t just about avoiding losses—it’s about enabling growth. Work with Givens LLP, and we’ll help you create a secure foundation so you can spend time focusing on building your business.

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